In addition to storing detailed information, WebCOBRA.com simplifies COBRA administration by taking all the calculations, timelines, coverage periods out of your hands and into the system. Starting from the time a participant is an employee to a qualified beneficiary of COBRA coverage to an eligible participant for state continuation, WebCOBRA.com handles each process smoothly and efficiently for you.
An Employee record may be transferred to a Qualified Beneficiary (QB) record and the system will automatically generate the COBRA Election Notice, Enrollment form and other applicable forms to the QB. The system will track the COBRA election period and generate all related correspondence to the QB. If a QB elects COBRA coverage, the system will track and take them through the entire COBRA coverage period while generating premium notices/coupons, rate change letters and other related correspondence. In addition, if the QB is eligible for state continuation, the system will track and take them through the entire length of the state continuation period. Active Employee records are also stored along with dependent data and WebCOBRA.com automatically prints the COBRA General Notice for these employee and dependent records
QB or Employee Data Storage
Active Employee records are stored and the COBRA General Notice is generated for these records. Stores the QB (Qualified Beneficiary) which is either the person(s) who lost coverage, and/or their dependents. Stores a QB Group, which is typically the family members who were previously covered. Extensive identification of records -- SSN, QBID, Employee ID. All personal data is stored. Has the capacity for unlimited addresses, phone numbers for an individual record. History keeps full audit of users modifications. From active employee to qualified beneficiary of COBRA coverage to state continuation, WebCOBRA.com administers the entire life cycle. All stages of the COBRA period are tracked -- the enrollment window, grace periods, COBRA continuation period, etc.
Complete COBRA/HIPAA Correspondence
COBRA Election Notice along with Enrollment forms and many other letters is generated for each QB. Each QB in the QB Group can receive full correspondence. Document storage and retrieval feature gives quick access to any letter previously generated for a QB. Emailing of correspondence to the QB is available. Spanish and English letters are offered. Certificate of Creditable Coverage (required by HIPAA) generated automatically.
Entire Participant Life Cycle
From active employee to qualified beneficiary of COBRA coverage to state continuation, WebCOBRA.com administers the entire life cycle. All stages of the COBRA period are tracked - the enrollment window, grace periods, COBRA continuation period, etc.
Benefit Plan Detail
All types of benefit plans may be stored for a QB. (health, self-insured, state specific, life).
Dependent Records
Dependent records may be stored as part of the QB group. Each dependent is a "QB". Dependent information such as DOB, relationship, address and benefit detail is stored.
Full and Complete Payment Tracking
Premium Payment records are stored with simple entry. A ledger is kept for each QB, tracking all payments and keeping a current balance.